The contact and controller under the EU General Data Protection Regulation (GDPR) for the collection,
processing and use of personal data belonging to the website visitor (hereinafter referred to as ‘you’) is
atene KOM GmbH
Telefon: +49 (0)30 22183-0
Please do not hesitate to contact us if you have any questions or suggestions on the topic of data
protection. You are also welcome to send any data protection issues you might have to our data protection
officer by emailing
You will also find our complete contact details here.
2 Data processing when using our website
2.1 Visiting the site.
Generally speaking, you can visit our website without any need to provide personal data. Personal data
is only collected insofar as doing so is necessary for technical reasons for use of our site, or if you
use certain functions or services offered on our website, such as the contact form. The following access
data is automatically collected each time you use our website:
- Date and time of access
- Name of the requested file
- The page that the file was requested from
- Access status (e.g. file transferred, file not found)
- The web browser you use and your device’s operating system
- The requesting device’s IP address
This data needs to be processed to enable the visit to the website and to ensure that our systems are
permanently functional, available and secure. The legal basis for such data processing activities is
Art. 6 (1), sentence 1, (b) of the GDPR. For the purposes described above, the access data is also
temporarily stored in internal log files to generate statistical data about how our website is used,
to further develop our website with regard to our visitors’ usage habits (e.g. if the proportion of
mobile devices used to access the pages increases), and for general administrative maintenance of our
website. The legal basis for such data processing activities is Art. 6 (1), sentence 1, (f) of the GDPR,
based on our legitimate interest in properly optimising our website. The information stored in the log
files does not allow any direct conclusions to be drawn about you as a person; in particular, we only
store IP addresses in truncated, anonymised form. The log files are stored for six months and then
In order to use the platform, a one-time registration is required. The user accounts are personal, so it
is necessary that you enter your name and contact details as part of the registration process. In order
to verify the e-mail address you have provided, we will send you a confirmation e-mail containing a
corresponding confirmation link. The legal basis for this data processing is Art. 6 (1), sentence 1,
(e) oft he GDPR. After successful verification, the user receives a confirmation email.
Once you have registered, you have the option of submitting applications digitally within the framework
of the "Kongressfonds" funding programme. It is necessary to enter certain information for each project.
Among other things, the details (master data, contact data and account data) of the organisation, the
person responsible for the project and the person authorised to represent the organisation must be
filled in. Furthermore, the legally required information according to BerlAVG, LHO Berlin and HGB is
collected for the correct processing of the application.
The legal basis for this data processing and processing of the application is Art. 6 (1), sentence 1,
(e) of the GDPR. The legal basis for data processing within the scope of statutory obligations is Art.
6 (1), sentence 1, (c) of the GDPR.
To carry out the identification, a copy of the identity card (front and back) must be uploaded in the
application form. After successful identification, the copy of the ID card is filed and stored with all
funding documents. The legal basis for this data processing is Art. 6 (1), sentence 1, (e) of the GDPR.
Alternatively, a copy of the passport together with a certificate of registration is also possible.
In the event of approval, the information collected during the application process is stored for a
period of seven years after the conclusion of the respective procedure. The legal basis for this storage
is Art. 6 (1), sentence 1, (c) of the GDPR in conjunction with § 71 AV LHO (Implementation regulations
of the State Budget Provisions). Even in the case of a negative decision, the application documents must
be stored for a longer period of time for reasons of financial control by the State Court of Audit. In
this case, the applications are stored in their complete form for a period of five years after
rejection. The legal basis for this storage is Art. 6 (1), sentence 1, (c) of the GDPR in conjunction
with § 71 AV LHO.
2.6 Functionality of the website.
This platform is constantly being developed to increase security and improve functionality. Accordingly,
we will anonymise certain personal data for the purpose of reviewing the new technical measures. The
legal basis for this processing is Art. 6 (1), sentence 1, (f) of the GDPR.
A variety of cookies are set when you visit and use our website. Cookies are small text files that are
stored in your web browser’s cache and contain information that allows web servers to recognise you on
subsequent visits. Cookies cannot run any programs or transfer viruses to your computer.
The main purpose of our own cookies is to make using our services as time-saving and user-friendly as
We use our own cookies particularly
- for load distribution;
- to save language settings;
- to save contents of form fields;
to indicate that information placed on our website has been shown to you so that it won’t be
displayed again the next time you visit the website.
By doing this, we want to enable you to use our website in a way that is more convenient and unique to
you. The relevant cookies are processed based either on the consent that you have given or on our
aforementioned legitimate interests. The legal basis in this respect is Art. 6 (1), sentence 1, (a) and
(f) of the GDPR.
You can prevent cookies from being saved by preventing them from being accepted using this website in
your browser settings. If you do not accept cookies, this may, however, lead to considerable functional
restrictions on our website in individual cases.
4 Links to other websites and online services
his website may contain links to the websites and online services belonging to other providers that are not
affiliated with us. If you click on these links, we naturally no longer have any influence over what data
is collected by the providers in question and what data is recorded by them. You will find detailed
any control over the way in which third parties collect and process data, we cannot accept any
responsibility for the same.
5 Disclosure of Data
Generally speaking, the data we collect shall only be disclosed if:
you have given your express consent to this effect according to Art. 6 (1), sentence 1, (a) of the
disclosure according to Art. 6 (1), sentence 1, (f) of the GDPR is necessary to establish, exercise
or defend legal claims, and there is no reason to believe that you have an overriding legitimate
interest in your data not being disclosed;
we are legally obligated to disclose the information according to Art. 6 (1), sentence 1, (c) of the
doing so is legally permissible and – according to Art. 6 (1), sentence 1, (b) of the GDPR – is
required for the handling of contractual relationships with you or for the implementation of
pre-contractual measures that are carried out at your request.
include data centres that store our website and databases, IT service providers that maintain our systems,
and consulting firms. If we disclose data to our service providers, they may only use the same to complete
their tasks. All service providers were carefully selected and engaged by us. They are contractually bound
to our instructions, have suitable technical and organisational measures to protect data subjects’ rights,
guarantee an appropriate level of data protection and are carefully monitored by us.
In addition, information may be disclosed in connection with governmental requests, court orders and legal
proceedings if doing so is necessary for prosecution or enforcement purposes.
5 Your rights
You have the right to request information about whether we process your personal data at any time. In the
context of granting you access, we will explain the data processing activities to you and provide you with
an overview of the data stored about you.
If the data we have stored is incorrect or out-of-date, you have the right to have this information
You can also request that your data be erased. If, in exceptional cases, erasure is not possible due to
other legal provisions, the data is blocked so that it is only available for this legal purpose.
You can also have the processing of your data restricted if, for example, you believe that the data we have
stored is incorrect. You also have the right to data portability. In other words, on request we will forward
you a digital copy of the personal data you provided.
You also have the right not to be subjected to a decision based solely on automated processing, including
You can contact us using the contact details provided in (1) above at any time to exercise your rights
described here. This also applies if you wish to receive copies of guarantees to demonstrate that our level
of data protection is adequate.
You also have the right to object to data processing based on Art. 6 (1), sentence 1, (e) or (f) of the GDPR
or for the purposes of direct advertising. Finally, you have the right to lodge a complaint with our
competent data protection supervisory authority. You can exercise this right before a supervisory authority
in the member state that you are resident in, that you work in or that the suspected violation occurred in.
In Berlin, the competent supervisory authority is: Berlin Representative for Data Protection and Freedom of
Information, Friedrichstrasse 219, 10969 Berlin, Germany.
Right of revocation and right to object
According to Art. 7 (2) of the GDPR, you have the right to revoke the consent you gave to us at any time. If you
do so, we may no longer process your data based on this consent with effect for the future. Revocation of
consent does not affect the lawfulness of processing carried out based on consent up until the same is
Insofar as we process your data based on legitimate interests according to Art. 6 (1), sentence 1 (f) of the
GDPR, you have the right according to Art. 21 of the GDPR to object to the processing of your data and to
inform us of the grounds resulting from your particular situation that you believe speak in favour of your
legitimate interests. If you are objecting to data processing for the purposes of direct advertising, you have
a general right to object, which we implement without needing to be provided with any reasons.
If you would like to assert your right of revocation or your right to object, all you need to do is send an
informal message to us using the aforementioned contact details.